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商務(wù)書信寫作的十個注意事項(xiàng)
1.切忌主客不分或模糊。例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.應(yīng)改為 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀, 不是report.)
2.句子不要零碎。
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3.結(jié)構(gòu)對稱,令人容易理解。例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 應(yīng)改為: The owner questioned the occupant's lease intentions and ink alterations of the contract.
4.單復(fù)數(shù)不要搞亂，不然會好刺眼，看著不舒服。例如: An authorized person must show that they have security clearance. 應(yīng)改為 Authorized persons must show that they have security clearance.
5.動詞和主語要呼應(yīng)。想想這兩個句子的分別: 1. This is one of the public-relations functions that is under-budgeted. 2. This is one of the public-relations functions, which are under-budgeted.
6.時態(tài)和語氣不要轉(zhuǎn)換太多。看商務(wù)英語已經(jīng)是苦事，不要浪費(fèi)人家的精力啊。
7.標(biāo)點(diǎn)要準(zhǔn)確。例如: He did not make repairs, however, he continued to monitor the equipment. 應(yīng)改為: He did not make repairs; however, he continued to monitor the equipment.
8.選詞正確。像affect和effect，operative和operational等等就要弄清楚才好用啦。
9.拼字正確。有電腦拼字檢查功能后，就更加不能偷懶。
10.大小寫要注意。除非必要不要整個詞都大寫，除非要罵人。例如: MUST change to OS immediately. 外國人就覺得不禮貌和喝令人一樣。要強(qiáng)調(diào)的話，用底線，斜字，粗體就可以了。
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